Personnel Committee
(Trustees Cragnolin, Howard, McLean & Smith)

North Raleigh Hilton
Raleigh, North Carolina
Sunday, January 12, 2003

AGENDA

Robert Howard, Acting Chairman, Presiding

12:30 pm  A. Call to Order – Chairman Howard

1. Welcome – Chairman Howard
2. Executive Order Number One – Chairman Howard
3. Revisions and additions to the agenda – Chairman Howard

12:45 pm B. Personnel Policy Discussion – Chairman Howard

1. CWMTF Staff review, discussion, and comments on draft personnel policy – Bill Holman & Francine Durso
2. Committee Discussion – Chairman Howard
3. Presentation to the Board of Trustees at February 17, 2003 meeting – Chairman Howard

1:30 pm  C. Study on Reclassification of Field Representative Position – Bill Holman

1:45 pm  D. Adjourn

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Long Range Planning Committee
(Trustees Cragnolin, Chair; Ansbacher, Gwyn, Hollan,
Howard, Markey, Wakild & Wilson)

North Raleigh Hilton
Raleigh, North Carolina
Sunday, January 12, 2003

Karen Cragnolin Committee Chair, Presiding

This agenda may change after January 3, 2003 meeting between Committee Chair Cragnolin, Executive Director Bill Holman, Deputy Director Francine Durso, and contractor Doc Klein.

2:00 pm  A. Call to Order – Committee Chair Karen Cragnolin                          

1. Welcome – Committee Chair Cragnolin
2. Executive Order Number One – Committee Chair Cragnolin
3. Revisions and additions to the agenda – Committee Chair Cragnolin

2:10 pm B. Roles & Responsibilities of CWMTF Committees – Committee Chair Cragnolin & Doc Klein

2:40 pm  C. Roles & Responsibilities of CWMTF Advisors – Committee Chair Cragnolin & Doc Klein

3:10 pm  D. Roles & Responsibilities of CWMTF Staff – Bill Holman                         

3:20 pm  E. Internal Operating Procedures and Bylaws – Committee Chair Cragnolin

CWMTF Internal Operating Procedures are filed behind Tab 13 in the CWMTF Board of Trustees Notebook.

3:50 pm F. Phase II – Committee Chair Cragnolin & Doc Klein

1. Staff ideas – Bill Holman
2. Committee Discussion – Committee Chair Cragnolin

4:50 pm  G. Adjourn

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Criteria Committee
(Trustees McLean, Chairman; Ansbacher, Brooks, Hollan, Markey & Wakild)

North Raleigh Hilton
Raleigh, North Carolina
Sunday, January 12, 2003

AGENDA

Dickson McLean Committee Chairman, Presiding

5:00 pm  A. Call to Order – Committee Chairman McLean

1. Welcome – Chairman McLean
2. Executive Order Number One – Chairman McLean
3. Revisions and additions to the agenda – Chairman McLean

5:15 pm  B. Phased Funding of CWMTF Projects – Chairman McLean

See “Second Draft Resolution Setting Criteria for Phasing of Funding for Certain Multi-Year Projects” for discussion purposes.

5:45 pm C. Awarding Points to Projects for Water Quality Benefits Consistent with the Criteria Adopted by the Board of Trustees – Tom Jones

See “Current Application Scoring Criteria.”

6:30 pm                       D. Adjourn

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Restoration/Stormwater/Planning Committee
(Trustees Weston, Chairman; Brooks, Gwyn, McMillan, McPhatter & Wakild)

North Raleigh Hilton
Raleigh, North Carolina
Monday, January 13, 2003

AGENDA

Claudette Weston, Committee Chairman, Presiding

8:00 am A. Call to Order - Chairman Weston

1) Welcome - Chairman Weston
2) Executive Order Number One - Chairman Weston
3) Revisions and additions to the agenda - Chairman Weston

8:05 am B. 2000B-705 - Town of Lake Waccamaw Stormwater Project (Carried forward from December 10, 2002 Board Meeting in Raleigh) - Bill Holman

Staff recommends phased funding of this $4.5 million project with $2.65 million approved in fiscal year 2002-2003.

8:20 am C. 1999B-407 - City of Winston-Salem's Salem Creek Stream, Buffer & Wetland Restoration Project Update - Francine Durso

The City has expressed concern over several conditions of the standard Conservation Easement required by CWMTF for the original project scope of work in Central Park. CWMTF staff will meet with the City in Winston-Salem on January 22, 2003 to discuss and resolve these issues. CWMTF staff will not encumber the additional $500,000 approved by the Board in March 2002 until these issues are resolved.

8:25 am D. Adjourn

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Acquisition Committee
(Trustees Hollan, Chairman; Cragnolin, McLean, Simmons, Wilson & Wright)

North Raleigh Hilton
Raleigh, North Carolina
Monday, January 13, 2003

AGENDA

8:30 am A. Call to Order – Chairman Hollan

1. Welcome – Chairman Hollan
2. Executive Order Number One – Chairman Hollan
3. Revisions and additions to the agenda – Chairman Hollan

8:40 am  B. 2001B-017 – The Nature Conservancy’s Bear Garden Project in Pender County (Carried forward from December 10, 2002 Board Meeting in Raleigh.) – Bill Holman

Staff recommends increasing CWMTF’s contribution to $8.0 million from $6.19 million.

8:50 am C. 2001B-020 – The Nature Conservancy’s Great Coharie Creek Project in Sampson County (Carried forward from December 10, 2002 Board Meeting in Raleigh.)

Staff recommends decreasing CWMTF’s contribution to $1.5 million from $1.6 million and acquisition of the entire tract.

8:55 am D. Adjourn

Infrastructure/Wastewater Committee
(Trustees Smith, Chairman; Ansbacher, Hester, Howard, & Markey)

North Raleigh Hilton
Raleigh, North Carolina
Monday, January 13, 2003

AGENDA

Leroy Smith Committee Chairman, Presiding

9:00 am A. Call to Order – Chairman Smith

1. Welcome – Chairman Smith
2. Executive Order Number One – Chairman Smith
3. Revisions and additions to the agenda – Chairman Smith

9:05 am B. 2001B-502 – Camden County’s Camden Village Wastewater Collection and Treatment Project ($2.6 million requested from CWMTF) – Damon Tatem

The NC Rural Economic Development Center made an Unsewered Communities Grant Award to the South Camden Water and Sewer District in the amount of $3.0 million on August 30, 2002 to assist with construction of a $6.5 million wastewater collection and treatment project for Camden Village. The Rural Center grant is administered in two phases with two separate agreements.  The Phase I agreement covers expenses incurred during the design, permit approval, land acquisition and bidding process.  The Phase II agreement covers expenses incurred during construction. The Rural Center will not execute the Phase I agreement until other funding has been committed to the project.

Camden County proposes to land apply the treated wastewater on the median and shoulders of US Highway 17.

CWMTF staff recommends that the Board approve up to $438,000 for engineering, design, and permitting expenses and that Camden County reapply for construction funds in a future cycle. CWMTF staff is discussing this approach with the Rural Center and may modify its recommendation based on the Rural Center’s requirements.

9:15 am C. 1998B-303A – Regional Water Authority of Asheville, Buncombe and Henderson’s Request to Terminate a Buffer Contract with Bill & Barbara Gustin – Tom Massie

On December 20, 2002 the Regional Water Authority of Asheville, Buncombe and Henderson requested permission to terminate its ten-year buffer maintenance contract with Bill & Barbara Gustin in the Mills River Watershed of French Board River Basin.  The Gustins want to sell their property without the buffer contract. RWA paid the Gustins $1248 with CWMTF funds in August 2001 for a ten-year contract on 1.04 acres. 

CWMTF staff recommends that the Board approve RWA’s request and that the Gustins repay $1248 to CWMTF because of both the small acreage protected and the small amount of funds involved.

CWMTF staff further recommends that the Board advise RWA that CWMTF will not pay for any new ten-year contracts.

RWA’s grant agreement expires on 9/30/03.  

CWMTF staff believes this experience underlines the Board’s wise policy of requiring thirty-year contracts or permanent conservation easements for new projects.

9:20 am D.  Adjourn