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October
10-11 2004 Meeting of the CWMTF Board of Trustees
Acquisition
Committee Agenda
Long
Range Planning Committee Agenda
Stewardship
Committee Agenda
Infrastructure/Wastewater
Committee Agenda
Infrastructure/Wastewater
Project Scopes of Work
Board
of Trustees
Clean Water Management Trust Fund
Clarion Hotel State Capital
320 Hillsborough Street
Raleigh, North Carolina
Monday, October 11, 2004
AGENDA
Executive
Order Number One mandates that the Chair inquire as to whether any
Trustee knows of any conflict of interest or the appearance of a conflict
of interest with respect to matters on the agenda. If any Trustee
knows of a conflict of interest or the appearance of a conflict of
interest, please so state at this time.
Robert D.
Howard, Chairman, Presiding
8:30 am A. Call
to Order – Chairman Howard
1) Welcome – Sig Hutchinson,
Chairman, Wake County Open Space Committee
2) Roll Call – Gina Weaver
3) Executive Order Number One – Chairman Howard
4) Revisions and additions to the Agenda (Action Item) – Chairman
Howard
5) Please put cell phones on vibrate or off – Chairman Howard
6) Review and approval of the transcript of the Sept. 13, 2004 meeting
of the Board of Trustees in Kinston (Action Item) – Chairman Howard
7) Ducks Unlimited Sound CARE Event in Raleigh on September 17,
2004 – Trustee McMillan
8) NC Coastal Federation’s Annual Meeting & Pelican Awards in
Morehead City on October 1, 2004 – Trustee L. Smith
9) NC Association of Landscape Architects Conference in Wilmington
on October 8, 2004 – Trustee Garrett
10) Executive Director's Performance Review on December 9, 2004
– Personnel Committee Chairman R. Smith
11) September 11, 2004 Floodplain Management Op Ed in The Asheville
Citizen-Times – Trustee Cragnolin
12) Amendment One to NC Constitution – Trustee Cragnolin
13) Special Recognition of Representative Gordon Allen of Person
County – Chairman Howard
8:45 am B. Public
Comments
1) Kate Dixon – Land
for Tomorrow Coalition
9:00 am C. Long
Range Planning Committee Report – Committee Chair Karen Cragnolin
(See October 10, 2004 Committee Agenda)
9:15 am D. Stewardship
Committee Report – Committee Chairman Baddour (See
October 10, 2004 Committee Agenda)
9:40 am E. Executive
Director’s Report – Bill Holman
1) 2004-2005 Budget
Update – Francine Durso
2) Status of 2003A, 2004A and other contracts – Francine Durso
3) Communications Update – Lisa Schell
4) Wake County Projects – Bill Holman
5) Natural Heritage Trust Fund Decisions on September 30, 2004 –
Bill Holman
6) Ecosystem Enhancement Program (EEP) Update – Tom Jones
7) Clean Water Working Group – Bill Holman
8) Conservation Lands Working Group – Bill Holman
9) Stream Mapping Working Group – Bill Holman
10) Northwest Florida Greenway Project – Bill Holman
11) US Environmental Protection Agency Fact Sheet on Funding Wetlands
Projects – Bill Holman
12) National Park Service Fact Sheet on 2004 Tapoco Hydropower Settlement
Agreement protecting 10,000 acres in North Carolina and Tennessee
– Tom Massie
13) Costs & benefits of clean water projects – Bill Holman
10:00 am F. Attorney
General’s Report – Frank Crawley
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10:05 am G. Break
10:15 am H. The
Benefits of Reusing Treated Wastewater – Leila Goodwin, PE,
Water Resources Manager, Town of Cary
10:55 am I. HB
1264, Finance Vital Projects – Chairman Howard & Bill
Holman (Action Item)
The 2004 General Assembly
enacted and Governor Easley signed HB 1264, Finance Vital Projects.
HB 1264 authorizes the Treasurer with the approval of the Governor
and the Council of State to borrow funds to finance construction
of university projects, juvenile justice facilities and acquisition
of land to expand state parks and gamelands and to protect military
bases. Most of the debt for the university projects would be paid
off with revenues from the Health & Wellness Trust Fund and
the Tobacco Trust Fund.
HB 1264 authorizes up
to $45 million for land conservation in fiscal years 2004-2005 and
2005-2006. The debt for the land conservation projects would be
paid off with revenues from the Clean Water Management Trust Fund,
Natural Heritage Trust Fund, and Parks & Recreation Trust Fund
if the Boards of Trustees approve.
CWMTF staff recommends
that the Board approve financing some projects with the authority
provided by HB 1264.
11:55 am J. Infrastructure/Wastewater
Committee Report – Committee Chairman Leroy Smith (See
October 10, 2004 Committee Agenda) (Action Items)
12:30 pm K. Working
Lunch
12:45 pm L. Acquisition
Committee Report – Committee Chairman Bill Hollan (See
October 10, 2004 Committee Agenda) (Action Items)
1:45 pm M. Response
to Flooding in Western North Carolina caused by Hurricanes Frances
& Ivan – Chairman Howard, Karen Cragnolin, Tom Massie,
& Bill Holman (Discussion Item)
Many residential and
commercial properties in the 100-year floodplain in the mountains
were severely damaged by flooding during Hurricanes Frances and
Ivan in September. Many property owners wish to be bought out of
the floodplain and to relocate their homes and businesses on higher
ground.
The Board may want to
develop a new floodplain protection & restoration mini-grant
program and consider setting aside up to $200,000 at its November
2004 meeting to provide local governments and non-profits with funds
to acquire options on properties in the 100-year floodplain that
were flooded by Hurricane Frances or Ivan.
2:00 pm N. Discussion
2:10 pm O. Adjourn
CWMTF Announcements
The CWMTF Acquisition Committee
(Trustees Hollan, Chairman; Baddour, Cragnolin, Garrett, Markham,
McLean, & Wright) will meet at 9:00 am on Sunday, October 10 at
the Clarion Hotel State Capital at 320 Hillsborough Street in Raleigh.
(Agenda)
The CWMTF Stewardship Committee
(Trustees Baddour, Chair; Hollan, McMillan, Mosley, Vaughan, &
Wright) will meet at 1:00 pm on Sunday, October 10 at the Clarion
Hotel State Capital. (Agenda)
The CWMTF Infrastructure/Wastewater
Committee (Trustees L. Smith, Chairman; Coleman, Howard, Markey, Mosley,
& Vaughan) will meet at 2:00 pm on Sunday, October 10 at the Clarion
Hotel State Capital. (Agenda)
The CWMTF Long Range Planning
Committee (Trustees Cragnolin, Chair; Baddour, Brooks, Hollan, Markey,
& Vaughan) will meet at 6:00 pm on Sunday, October 10 at the Clarion
Hotel State Capital. (Agenda)
CWMTF Trustees, guests,
and staff will honor former CWMTF Trustee Alex MacFadyen at 42nd Street
Oyster Bar at 508 West Jones Street in Raleigh at 7:00 pm. Contact
919-831-2811 for directions.
Contact the Clarion Hotel
State Capital at 919-832-0501 for directions or more information.
CWMTF staff will meet in
Raleigh at 9:00 am on October 14, 2004.
The Board of Trustees of
the Clean Water Management Trust Fund will meet November 14-15, 2004
in Greensboro; January 9-10, 2005 in Raleigh; and February 13-14,
2005 in Randolph County.
The next deadline for applications
for grants from CWTMF is December 1, 2004.
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Other Announcements
The US Fish & Wildlife
Service has named Pete Benjamin as Supervisor of Ecological Services
in North Carolina.
The NC Wildlife Resources
Commission has named Dick Hamilton as Interim Director. Charles Fullwood
has retired.
The Attorney General has
named Donald R. Teeter as Chief of the Property Control Section.
The Town of Holly Springs
will celebrate conservation and restoration of Bass Lake (CWMTF Project
#1998B-405) on October 2, 2004.
The 20th Annual On-Site
Wastewater Treatment Conference: Planning, Implementing, and Managing
Decentralized Wastewater will be October 11-13, 2004 at the McKimmon
Center at NC State University in Raleigh. Contact www.soil.ncsu.edu/swetc/onsiteconf/2004/main04/htm
or 919-515-7154 for more information.
The Lower Cape Fear River
Program’s 2004 Annual Meeting and Annual Report by Dr. Michael Mallin
is October 14, 2004 at UNC-Wilmington’s Center for Marine Science
at 5600 Marvin K. Moss Lane in Wilmington. Contract Marian McPhaul
at mcphaulm@uncw.edu or 910-962-2354.
The
NC League of Municipalities will meet in Raleigh on October 24-26,
2004.
Sustainable
North Carolina (formerly known as Save Our State) will hold its
third annual 2004 North Carolina Sustainability Awards on October
26, 2004 at the NC Museum of Natural Sciences at 11 West Jones Street
in Raleigh. The event starts at 5:30 pm. Architect William McDonough
will speak at 7:00 pm. Contact www.sustainnc.org or 919-839-2111.
The Board of Trustees of
the Parks & Recreation Authority will meet October 24-25, 2004
at Gorges State Park in Transylvania County.
The Friends of State Parks’
Annual Meeting is October 30, 2004 at Kerr Lake State Recreation Area.
Jim Stevens is retiring as President.
Wings Over Water is November
2-7, 2004 in Northeastern NC. Contact www.wingsoverwater.org.
The Pamlico-Tar River Foundation’s
annual oyster roast is November 13, 2004 in Washington. Contact www.ptrf.org.
The annual meeting of the
NC Section of the American Water Works Association/Water Environment
Association (NC AWWA/WEA) is November 14-17, 2004 at the Adam’s Mark
Hotel in Charlotte. For information and registration materials, contact
www.ncawwa-wea.org or the
NC AWWA/WEA office at 919-784-9030.
Albemarle/Pamlico National
Estuary Program’s Annual Meeting is November 17, 2004 at the Convention
Center in New Bern. Contact www.apnep.org or 919-715-1327.
The next deadline for applications
for grants from the Natural Heritage Trust Fund is February 3, 2005.
The Natural Heritage Trust Fund Board of Trustees will meet on March
31, 2005.
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Acquisition
Committee
(Trustees Hollan, Chairman; Garrett, Baddour, Cragnolin, Markham,
McLean & Wright)
Clean Water Management Trust Fund
Clarion Hotel State Capital
Raleigh, North Carolina
Sunday, October 10, 2004
AGENDA
Bill
Hollan, Chairman, Presiding
9:00 am L-A. Call
to Order – Chairman Hollan
1) Welcome – Chairman
Hollan
2) Executive Order Number One – Chairman Hollan
3) Revisions and additions to the Agenda – Chairman Hollan
9:10 am L-B.
Discussion of “Acquisition Committee Proposed Applicant Review
Process” – Chairman Hollan, Trustee Garrett and CWMTF staff
(Discussion & Potential Action Item)
At its August 8, 2004
meeting in Morganton the Committee discussed “Acquisition Committee
Proposed Applicant Review Process” proposed by Trustee Garrett.
CWMTF staff has identified the information that CWMTF already asks
the applicant to provide and the information that CWMTF does not
currently ask for. The Committee did not have time to consider Trustee
Garrett’s proposal at its September 12, 2004 meeting in Kinston.
At the request of CWMTF
the NC Division of Forest Resources has designated Dave Andres,
Forest Management Program Head, to provide forest management advice
to CWMTF Trustees and staff. Contact Dave at Dave.Andres@ncmail.net
or 919-733-2162, ext 245.
9:40 am L-C. 2004A-002
– Caldwell County’s Donahue Creek Watershed Protection Project –
Bern Schumak (Action Item)
Caldwell County requested
a grant of $1,438,000 from CWMTF to assist with protection of its
proposed Donahue Creek watershed project in December 2003 (CWMTF
Project #2004A-002). At its July 2004 meeting in Raleigh the Board
approved a grant of up to $550,000.
On September 27, 2004
Caldwell County provided additional information about the project
and requested additional funds. CWMTF staff recommends that the
Board approve an additional $135,000 to Caldwell County for a total
of $685,000 to acquire 168 acres of riparian buffers in the 439-acre
Caldwell Realty tract in 2005. $685,000 includes $672,000 for land
acquisition and $13,000 for transaction costs. Caldwell County is
providing $915,000 in matching funds. CWMTF’s standard conservation
easement will apply to the entire Caldwell Realty tract, but Caldwell
County will reserve the right to construct a drinking water reservoir,
a park, and trails on the property.
CWMTF staff further
recommends that the Board approve an additional $300,000 in fiscal
year 2005-2006 to assist Caldwell County with acquisition of riparian
buffers on the Yadkin River and to begin acquisition of riparian
buffers upstream of the Caldwell Realty tract. CWMTF funds cannot
be used for any compensatory mitigation that may be required.
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9:50 am L-D. Continuing
Review of 2004B and Other Acquisition Projects – Chairman
Hollan and CWMTF staff (Action Items)
Projects acted favorably
upon by the Committee and the Board of Trustees will remain eligible
for further review later this year.
2004B Acquisition
Projects
1) 2004B-003 – Carolina
Mountain Land Conservancy’s Green River/Ball Tract ($1,522,400)
– Tom Massie
2) 2004B-005 – Carolina Mountain Land Conservancy’s Dismal Creek/Buckner
Tract ($938,150) – Tom Massie
3) 2004B-007 – Carolina Mountain Land Conservancy’s Green River/Schenck
and Ball Tracts ($4,268,150) – Tom Massie
4) 2004B-010 – Catawba Lands Conservancy’s South Fork Catawba/Riverbend
Preserve ($272,516) – Bern Schumak
5) 2004B-011 – Dan River Basin Association’s Industrial Park Buffer
($62,000) – Bern Schumak
6) 2004B-013 – Foothills Conservancy’s Catawba River/Adams Tract
($108,000) – Tom Massie
7) 2004B-015 – Foothills Conservancy’s Linville River/Crescent Tract
($1,387,605) – Tom Massie
8) 2004B-016 – Friends of Lake Johnson/Lake Johnson ($250,000) –
Leland Heath
9) 2004B-020 – Land Trust for the Little Tennessee’s Macon County
Tracts ($975,140) – Tom Massie
10) 2004B-021 – Lumber River Conservancy’s Upper Lumber Tracts ($303,042
revised request) – Nancy Guthrie
11) 2004B-023 – National Committee for the New River’s South Fork
New River/Elk Shoals ($184,590) – Bern Schumak
12) 2004B-026 – The Nature Conservancy’s Shaken Creek Tracts ($4,240,754
revised request) – Damon Tatem
13) 2004B-027 – The Nature Conservancy’s Long Hope Creek/Trout Club
Tract ($3,366,445) – Bern Schumak
14) 2004B-034 – NCDENR/Division of Forest Resources’ Strickland
Creek/Clemmons Educational State Forest ($788,050) – Leland Heath
15) 2004B-037 – NCDENR/Division of Parks and Recreation’s Gorges
State Park/Toxaway River ($875,000) – Tom Massie
16) 2004B-039 – NCDENR/Division of Parks and Recreation’s Umstead
State Park Expansion/Big Lake ($2,000,000) – Leland Heath
17) 2004B-041 – NC Wildlife Resources Commission’s Country Line
Creek/Brumley Tract ($264,137) – Leland Heath
18) 2004B-042 – NC Wildlife Resources Commission’s Cashie River
Tracts ($523,379) – Leland Heath
19) 2004B-043 – NC Wildlife Resources Commission’s Upper Chowan/
Griffin Tract ($2,058,224) – Damon Tatem
20) 2004B-044 – NC Wildlife Resources Commission’s Country Line
Creek/Hodges-Barker Tract ($192,745) – Leland Heath
21) 2004B-045 – NC Wildlife Resources Commission’s Buffalo Creek/
Patterson School Tract ($658,087) – Bern Schumak
22) 2004B-046 – NC Wildlife Resources Commission’s Broad Creek/Pipkin
Tract ($211,000) – Damon Tatem
23) 2004B-047 – NC Wildlife Resources Commission’s Green River/
Powell Industries Tract ($1,850,450) – Tom Massie
24) 2004B-048 – NC Wildlife Resources Commission’s Dawson Creek/University
Garden Tract ($2,626,545) – Damon Tatem
25) 2004B-049 – Piedmont Land Conservancy’s Mill Creek/Wyche, Ellis
and Harris Tracts ($1,397,810) – Bern Schumak
26) 2004B-050 – Sandhills Area Land Trust’s Lumber River State Park/
Gainey Tract ($72,700) – Nancy Guthrie
27) 2004B-051 – Sandhills Area Land Trust’s Cape Fear/River Road
Hardwoods ($461,700) – Nancy Guthrie
28) 2004B-052 – Southern Appalachian Highlands Conservancy’s Roaring
Creek/Atria Tract ($390,316) – Tom Massie
29) 2004B-053 – Southern Appalachian Highlands Conservancy’s Price
Creek/Popper Tract ($1,561,883) – Tom Massie
30) 2004B-054 – Triangle Land Conservancy’s Marks Creek Phase II
($1,769,200) – Leland Heath
31) 2004B-055 – Wake County’s Middle Creek/Southeast County Park
($713,278) – Leland Heath
32) 2004B-056 – City of Wilmington’s Cape Fear River/1898 Memorial
Park ($1,011,500) – Nancy Guthrie
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2004B Planning
Projects
1) 2004B-805 – Haw River
Assembly’s Lower Haw River Riparian Corridor Plan ($200,340) – Nancy
Guthrie
2) 2004B-806 – Henderson County’s Mills River Land Use Inventory
($71,800) – Tom Massie
3) 2004B-813 – Western Piedmont Council of Governments’ Acquisition
and Greenway Planning ($96,000) – Tom Massie
Deferred Projects
1) 2003A-021 – The Nature
Conservancy’s Roanoke and Cashie Rivers ($4,276,593) – Leland Heath
2) 2003A-037 – Piedmont Land Conservancy’s Glencoe Village Project
($189,510 revised request) – Nancy Guthrie
3) 2004A-005 – Town of Fairbluff’s Lumber River Visitor Center Project
($145,860 revised request) – Nancy Guthrie
12:00
pm L-E. 2004B-040 – NCDENR/Division of Soil and Water Conservation’s
Conservation Reserve Enhancement Program (CREP) ($18,773,347)
– Leland Heath and CWMTF staff (Action Item)
The Board has approved
two grants totaling almost $10.1 million to the Division of Soil
& Water Conservation (DSWC) to implement the Conservation Reserve
Enhancement Program (CREP). The Board approved $5.8 million for
CWMTF Project #1998A-999 in 1998 and $4.2 million for CWMTF Project
#2002A-305 in November 2003. DSWC has completed 1998A-999. CWMTF
and DSWC completed negotiations on 2002A-305 and signed a contract
in August 2004.
CWMTF staff believes
that the $4.2 million provided by the Board last November would
fund CREP in fiscal year 2004-2005. CWMTF staff recommends that
the Board request an evaluation and report from the Department of
Environment & Natural Resources on steps that DENR will take
to improve administration and implementation of CREP, including
but not limited to increasing the processing of enrollments, increasing
the number of permanent conservation easements, decreasing administrative
costs per enrollment, increasing the hydrologic restoration of enrolled
tracts (such as reducing the number of ditches through the riparian
buffers), and targeting enrollments to maximize water quality benefits.
CWMTF staff also recommends
that the Board defer 2004B-040 until the Spring 2005 cycle. CWMTF
staff further recommends that DSWC not process any easement when
the administrative costs are greater than the compensation received
by the landowner.
12:50 pm L-F. Adjourn
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Stewardship
Committee
(Trustees Baddour, Chairman; Hollan, McMillan, Mosley, Vaughan &
Wright)
Clean Water Management Trust Fund
Clarion Hotel State Capital
Raleigh, North Carolina
Sunday, October 10, 2004
AGENDA
Phil Baddour,
Chairman, Presiding
1:00 pm D-A.
Call to Order
1) Welcome – Chairman Baddour
2) Executive Order Number One – Chairman Baddour
3) Revisions and additions to the Agenda – Chairman Baddour
1:05 pm D-B. Update
on the Ecosystem Enhancement Program/Clean Water Management Trust
Fund Stewardship Task Force Recommendation Report to DENR Chief Deputy
Secretary Dempsey Benton – Nancy Guthrie (Information Item)
1:45 pm D-C. Adjourn
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Infrastructure/Wastewater Committee
(Trustees L. Smith, Chairman; Coleman, Howard, Markey, Mosley &
Vaughan)
Clarion Hotel State Capital
Raleigh, North Carolina
Sunday, October 10, 2004
AGENDA
Leroy Smith,
Committee Chairman, Presiding
2:00 pm J-A. Call
to Order
1) Welcome – Chairman
L. Smith
2) Executive Order Number One – Chairman L. Smith
3) Revisions and additions to the Agenda – Chairman L. Smith
2:05 pm J-B. Review
of Standard CWMTF Infrastructure/Wastewater Contract – Francine
Durso (Information Item)
When it funds wastewater
collection and treatment projects in unsewered communities, CWMTF
requires mandatory hookups to protect water quality and to ensure
the financial viability of the project. This is similar to the requirements
of the NC Rural Economic Development Center.
GS 113-145.3c)(5) authorizes
CWMTF to fund repair of failing waste treatment systems if: “… (iii)
the repair is not for the purpose of expanding the system to accommodate
future anticipated growth of a community…” CWMTF has participated
in wastewater repair projects by funding the cost of replacing an
existing sewer line (for example an 18” line) while the local government
funds the extra cost of a larger line (for example a 24” line).
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2:15 pm J-C. Status
of Active Infrastructure/Wastewater Project Contracts – Francine
Durso (Information Item)
1) General Contracts
Status
2) Specific Project Issues (see later agenda items)
2:25 pm J-D. Requirement
to Apply to DENR/Division of Water Quality/ Construction Grants and
Loans Section Before Applying to CWMTF – Frank Crawley (Information
Item)
GS 113-145.3c)(5), authorizes
CWMTF “to repair failing waste treatment systems if: (i) an application
has first been submitted to receive a loan or grant from the Clean
Water Revolving Loan and Grant Fund and the application was denied
during the latest review cycle; ...” Mr. Crawley will review CWMTF’s
compliance with the statute.
2:35 pm J-E. Wastewater
Project Cost Over-Runs and Guidance for Grantees – Bill Holman
(Discussion Item)
Recent bids on CWMTF-funded
wastewater projects have come in significantly over the costs projected
at the time the grant was awarded. CWMTF staff seeks guidance on
how to respond to Grantees’ requests for additional funds and the
type of information that the Committee would like to see from the
Grantee if they request additional funds from CWMTF under their
current grant rather than under a new application. Three specific
requests are listed later on this agenda.
2:45 pm J-F. 2002A-503
– Town of Elkin’s Revised Scope of Work for Regional Wastewater Facilities
– Bern Schumak (Final Action Item)
In December 2002, the
Board approved a grant of up to $3,000,000 to fund a project to
reduce wastewater discharge to the Upper Yadkin River by upgrading
the Chatham Manufacturing wastewater treatment plan from an industrial
facility to a regional municipal wastewater facility and then consolidating
wastewater discharges from the Town of Elkin, Chatham Manufacturing,
and the Town of Jonesville into a single reduced discharge. Jonesville
later withdrew from the project. In April 2004, the Board approved
a revised scope to include an expansion and upgrade of the Town’s
wastewater treatment plant to serve as a regional treatment facility
from 1.8 MGD to 3.0 MGD and providing advanced levels of treatment,
and consolidating the treatment of wastewater from the Town of Elkin,
Chatham Manufacturing, the Town of Ronda, and East Wilkes High School
into a single discharge. Since that time, Chatham Manufacturing
has also withdrawn from the project. The Town wrote CWMTF on September
15, 2004 requesting a revised scope of work to exclude Chatham Manufacturing
and reducing the grant request to $1,000,000. Under the new scope,
the Town’s WWTP would not need to be expanded and would remain permitted
at 1.8 MGD.
CWMTF staff recommends
that the Board approve the revised scope and provide a grant of
up to $1,000,000 for this work. The Board will reallocate the remaining
$2,000,000 at its November 2004 meeting.
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2:50 pm J-G. 2000B-505
– Chatham County’s Wastewater Reuse Project – Francine Durso
(Action Item)
This project to deliver
reuse water to the 3M Facility in Chatham County in the Cape Fear
River Basin has been under contract since November 2002 in the amount
of $1,000,000, with an expiration date of Dec. 31, 2004. To date,
the County has spent approximately $82,000 of CWMTF grant funds
for engineering design and legal costs. Matching funds include an
EPA grant of $970,000, DENR/Division of Water Quality Construction
Grants & Loan Program loan of $1,500,000 and a CDBG grant of
$600,000. The County has designed the project but has experienced
significant permitting delays due, in part, to the federal funding
which requires EPA review of environmental documents. The County
wrote CWMTF on Sept. 7, 2004 to request an extension until June
2006. CWMTF staff believes that the County is making progress and
recommends that the Board approve a final new expiration date of
August 31, 2006.
2:55 pm J-H. 2000A-504 – Town of Erwin’s Collection and Treatment
System Rehab Project – Nancy Guthrie (Action Item)
This project to repair/rehabilitate
Erwin’s wastewater collection and treatment system in Harnett County
in the Cape Fear River Basin has been under contract since Nov.
2001 in the amount of $300,000, with an expiration date of Nov.
1, 2004. The Town has spent no CWMTF funds to date. Matching funds
include a $2 million High Unit Cost Grant plus approximately $1.2
million in loan funds from DENR/Division of Water Quality Construction
Grants & Loans Program, and $600,000 from the Rural Center.
The Town wrote CWMTF on Sept. 10 and Sept. 22, 2004 with information
on the status of the project and their current discussions with
Harnett County. Harnett County may purchase the Town’s system. CWMTF
staff believes that the Town is making progress and recommends that
the Board approve a final new expiration date of March 31, 2007.
CWMTF staff encourages the Town to seriously consider consolidating
its system with Harnett County’s.
3:00 pm J-I. 2001B-502
– Camden County’s Wastewater Land Application Project – Francine
Durso (Information Item)
In January 2003 the Board
approved a grant of up to $438,000 to Camden County in the Pasquotank
River Basin for the design and permitting of a new wastewater treatment
plant and land application system to match a $3,000,000 Unsewered
Communities Rural Center grant. The Board has committed additional
construction funds up to $2,126,000 once the County receives all
permits for the project. In May 2004 Camden County requested a modification
in the scope of the project. The Rural Center, CWMTF, and the County
met on June 10 to discuss the status of the project. The change
in scope includes relocation of the wastewater treatment plant and
spray irrigation site much further north than originally proposed.
Some local citizens oppose the location of the plant in their community
and contacted the Rural Center and the DENR/Division of Water Quality
to express their concerns. On July 19, the County Commissioners
decided to locate the plant at the new location proposed in May.
The County has already purchased the spray field site (325 acres
for $1.3 million or $4000/acre) and the plant site (15 acres for
$75,000 or $5000/acre) and will use this investment as their project
match. On Sept. 13, the County Commissioners voted to upsize the
new WWTP from 100,000 gallons per day (GPD) to 200,000 GPD anticipating
the future expansion of the service area and the County will pay
the cost of the additional capacity. On Sept. 22, the County wrote
CWMTF with the revised project scope, budget and schedule. The County
did not request additional funds
from the CWMTF in excess of the remaining $2,126,000 for construction.
CWMTF staff seeks guidance from the Board as to whether there are
any concerns of the Board that the County should address prior to
their proceeding with the revised project scope.
3:10 pm J-J. 2001A-509
– Town of St. Pauls Wastewater Treatment Plant Improvement Project
– Francine Durso (Information Item)
In November 2001 the
Board approved a grant of up to $296,000 to the Town of St. Pauls
in Robeson County in the Lumber River Basin for construction of
a new clarifier and equalization basin at its wastewater treatment
facility. The majority of the CWMTF funds were to be used for the
clarifier. The Town later modified the design to include a sludge
belt press instead of the equalization basin. The Town matched CWMTF’s
grant with $73,700 for a total budget of $369,700. The Town bid
the project on June 8, 2004 and the low bid was $756,000. The Town
rejected all bids and authorized its engineer, Koonce, Noble &
Associates, to redesign the project and delete the sludge belt press.
The Town rebid the project on July 29 and the low bid was $354,000.
The Town issued the Notice to Proceed on Sept. 27 and anticipates
completion by April 2005. This contract with the Town will expire
on December 31, 2004 and CWMTF staff will work with the Town to
extend this contract since the Town is proceeding with a project
that is within its budget.
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3:15 pm J-K. 2000B-601
– Town of Askewville Centralized Sewage Collection System Project
Request for Additional Funds – Francine Durso (Action Item)
In November 2001 the
Board approved a grant of up to $305,000 to the Town of Askewville
in Bertie County in the Roanoke River Basin as matching funds for
a $2,739,000 Rural Center grant for the construction of a new centralized
sewage collection and treatment system to eliminate failing septic
tanks. The Town bid the project in April 2004, and the low bid exceeded
the grant funds by $2.1 million. The Town reduced the scope of the
project and negotiated a new total project cost but the bid still
exceeded grant funds by $710,500. The Town’s engineer, McDavid Associates,
wrote CWMTF on May 26 requesting an additional $400,000 from CWMTF.
The Town also requested an additional $310,500 from the Rural Center,
which was not approved by the Rural Center at that time. The CWMTF
Board reviewed this request at its July 12 meeting and voted to
defer the request so that it could be considered with other 2004B
infrastructure/wastewater projects at the October 2004 Board meeting.
On July 15 the Town held
a special meeting and adopted a resolution to provide $100,000 towards
the project, and on August 27 the Rural Center awarded an additional
$210,500. On August 31 McDavid Associates wrote CWMTF with a project
update and requested an additional $400,000.
CWMTF staff recommends
that the Board approve up to an additional $400,000 to remain eligible
for review at its November 14-15 meeting.
CWMTF’s contract with
Askewville started on November 15, 2001 and expires on December
31, 2004. CWMTF staff seeks guidance on extending the contract and
establishing a firm new ending date.
3:25 pm J-L. 1998B-504
– City of New Bern’s Request for Additional Funds – Leland
Heath (Action Item)
In April 1999, the Board
approved a grant of up to $5,339,000 to the City of New Bern in
Craven County in the Neuse River Basin to redirect its treated wastewater
effluent to a nearby quarry and manage the quarry as a wastewater
polishing and disposal facility. CWMTF helped the City purchase
the quarry and other property for the project. The City encountered
many design and permitting delays. The Division of Water Quality
issued permits in June 2004. The City bid the project in July 2004
and the bids plus remaining costs to complete the project exceed
available funds by approximately $1,242,000. The City wrote CWMTF
on September 13, 2004 to request an additional $1,250,000.
CWMTF staff recommends
that the Board approve the City’s request for up to an additional
$1,250,000 to remain eligible for review at its November 14-15,
2004 meeting. There is $1,856,200 remaining in this grant, which
will expire on September 30, 2005. CWMTF staff notes that the City
is investing about $21 million to upgrade its wastewater treatment
plant.
In addition, the City
exercised its power of eminent domain actions to acquire one tract
of land needed for the project and wrote CWMTF on Sept. 10 to request
that CWMTF reimburse the City for this tract in the amount of $223,042,
which includes $158,377 for the land plus $64,665 for legal fees,
appraisals and expert testimony. In 2003, the Board resolved that
CWMTF funds may not be used for any eminent domain litigation or
any action or expenditure related to eminent domain unless approved
by the Board of Trustees. CWMTF staff asks the Board to determine
if grant funds in the amount of $233,042 may be paid to the City
for this purpose.
3:35 pm J-M. 2003A-515
– Town of Wallace’s Request for Additional Funds – Nancy
Guthrie (Action Item)
In November 2003, the
Board approved a grant of up to $1,037,00 to the Town of Wallace
in Duplin County in the Cape Fear River basin to route 80% of the
Town’s wastewater to an upgraded industrial wastewater treatment
plant – the former Stevco Knit Plant. The Stevco Knit plant will
also treat wastewater from failing septic tank systems or straight
piped septic systems from Teachey, Greenevers and portions of Pender
County. The annual average flow to be discharged from the upgraded
Stevco Knit wastewater treatment plant is expected to be 1 million
gallons per day. The Board approved Clean Water Management Trust
Fund funds to be used for project design, construction administration,
and to pay for upgrades to portions of the Stevco Knit plant. The
Town estimated the total project cost to be $6,223,000.
Staff has worked since early 2004 to obtain a detailed project budget
so that a draft contract could be negotiated. After receiving the
budget CWMTF sent a final contact ready for execution to the Town
on September 21, 2004.
On September 23, 2004
the Town wrote CWMTF stating that the project cost estimate has
increased to $10,892,089 due to several reasons as outlined in its
letter, including that detailed design revealed conditions beyond
those identified in the preliminary studies. The Town requested
an additional $4,737,239 from the CWMTF.
CWMTF staff recommends
that the Board not fund the Town’s request this fall and that the
Board encourage the Town to reapply to CWMTF on December 1, 2004.
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3:40 pm J-N. Review
of 2004B and Other Infrastructure/Wastewater Projects – Chairman
L. Smith and CWMTF staff (Action Items)
Projects acted favorably
upon by the Committee and the Board of Trustees will remain eligible
for further review later this year.
2004B Wastewater
Projects
1)
2004B-501 – Town of Ayden’s Swift Creek Sewer Rehabilitation ($300,000)
– Leland Heath
2) 2004B-502
– Town of Biscoe’s Regional Wastewater Treatment Facility ($4,406,200)
– Bern Schumak
3) 2004B-503
– Brunswick County’s Wastewater Regionalization and Septic Tank
Elimination ($2,200,000) – Nancy Guthrie
4) 2004B-505
– Contentnea Metropolitan Sewer District’s Sewer Rehabilitation
($961,650) – Damon Tatem
5) 2004B-506
– Town of Ellerbe’s UV Disinfection System ($150,000) – Bern Schumak
6) 2004B-507
– Town of Halifax’s Wastewater Regionalization and Sewer Rehabilitation
($2,296,494) – Leland Heath
7) 2004B-508
– City of Kinston’s Wastewater Land Application Enhancement ($1,382,670)
– Leland Heath
8) 2004B-509
– Town of LaGrange’s Wastewater Reuse ($907,000) – Leland Heath
9) 2004B-510
– City of Lenoir’s Sewer Rehabilitation ($1,800,000) – Tom Massie
10) 2004B-511
– City of Lexington’s Reclaimed Wastewater ($971,400) – Bern Schumak
11) 2004B-512
– Town of Littleton’s Sewer and Pump Station Rehabilitation ($3,015,520)
–Leland Heath
12) 2004B-513
– New Hanover County’s Landfill Leachate Land Application ($155,000)
– Nancy Guthrie
13) 2004B-514
– Orange Water and Sewer Authority’s Wastewater Reuse System ($1,866,000)
– Nancy Guthrie (Withdrawal Request)
14) 2004B-515
– Town of Rutherfordton’s Wastewater Treatment and Sewer System
Upgrades ($2,916,000) – Tom Massie (Withdrawal Request)
15) 2004B-516
– Town of Spring Lake’s Wastewater Treatment System Upgrade ($822,000)
– Nancy Guthrie
16) 2004B-517
– Wilkes County School Board’s Wright Elementary School Wastewater
Project ($44,312) – Bern Schumak
2004B Failing Septic
Tank Projects
1) 2004B-601
– Bay River Metropolitan Sewerage District’s Reelsboro Phase II
System ($3,000,000) – Damon Tatem
2) 2004B-602
– Edgecombe Water and Sewer District’s Leggett Septic Tanks ($2,945,500)
– Leland Heath
3) 2004B-603
– Town of Macon’s Fishing Creek Septic Tanks ($1,735,000) – Leland
Heath
4) 2004B-604
– Stumpy Point Water and Sewer District’s Stumpy Point and Lake
Worth Septic Tanks ($1,727,326) – Damon Tatem
5) 2004B-605
– Western Piedmont Council of Government’s Regional Septic System
Project ($303,180) – Tom Massie
Deferred Projects
1) 2004A-501
– City of Dunn’s Sewer Rehabilitation ($2,800,000) – Nancy Guthrie
5:50 pm J-O. Adjourn
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Long
Range Planning Committee
(Trustees Cragnolin, Chair; Baddour, Brooks, Hollan, Markey, &
Vaughan)
Clarion Hotel State Capital
Raleigh, North Carolina
Sunday, October 10, 2004
AGENDA
Karen Cragnolin,
Committee Chair, Presiding
6:00 pm C-A. Call
to Order
1) Welcome – Chair Cragnolin
2) Executive Order Number One – Chair Cragnolin
3) Revisions and additions to the Agenda – Chair Cragnolin
6:05 pm C-B. Review
of Draft Customer Survey – Francine Durso, Dr. Toddi Steelman,
Associate Professor, NCSU and Sean Doig, Graduate Student, NCSU (Information
and Action Item)
Dr. Steelman and Mr.
Doig will present the draft customer survey and discuss the survey
and the process with the Committee. The Committee could recommend
to the Board that the survey be distributed to CWMTF’s customers.
6:40 pm C-C. Review
of Five Recommendations Selected for Next Work Items – Committee
Chair Karen Cragnolin (Information Item)
At the September 2004,
meeting, the Committee and Doc Klein reviewed 11 recommendations
presented by Mr. Klein to the Board at its July 2004 meeting and
selected 5 of the recommendations on which to begin work. The 5
recommendations have been clarified based on the Committee discussion
and are presented for the Committee’s review.
Staff recommends that
the Committee meet in November to set priorities among the 5 recommendations
and to begin work on the first priority.
Staff also recommends
that the Committee consider having a work session or "mini-retreat"
with the full Board and Doc Klein at the January 2005 meeting to
begin work on the recommendations.
6:45 pm C-D. Adjourn
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